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Government Of Assam Finance Registrar of Firms & Societies

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Renewal of Societies

RENEWAL OF SOCIETIES UNDER SOCIETY REGISTRATION ACT XXI OF 1860

Prior to 12-07-1996 the validity was not given in the registration certificate. It was introduced from the year 1996 by the then Registrar Shri Biswajit Bordoloi and for the purpose the Director of Printing and Stationery was requested to print some important provision of the Societies Registration Act XXI of 1860 along with validity in the body of the registration certificate.

Prior to 20-12-2001 the procedure of renewal of certificate of registration of society was not introduced as the Societies Registration Act XXI of 1860 is quite silent in this regard in respect of Assam. It was introduced in Assam from 2001 as per Govt. instructions issued vide letter No.FTX.185/2001/63 dated 20-12-2001.

Validity of certificate of registration is issued for a period of 3 (three) years. Hence, renewal is being done after 3 (three) years.

LIST OF DOCUMENTS

Required Documents to avail the service (Upload scanned copies of the original documents).

  • 1.   A copy of registration certificate of the society registered under S.R. Act XXI of 1860.
  • 2.  Copy of the Resolution of the General Body meeting for renewal of the society and the list of signature of all the members present in the meeting.
  • 3.  A copy of Annual Balance Sheet and Audit Report from Chartered Accountant or a Government Auditor.
  • 4.  A copy of Utilization Certificate on the utilization of Government / Semi- Government /any institutional fund by the society (in case of a society, which had received any such       fund during the period, prior to the date of the renewal application).
  • 5.  A copy of the specimen signature of all new executive members on a plain paper, signed in the presence of Deputy Commissioner/ Additional Deputy Commissioner / Sub         Divisional Officer / Revenue Circle Officer of the concerned district / sub division / revenue circle, who will sign on that paper mentioning his/her name, date and         
  •      designation as token of his having witnessed the same.
  • 6.  A copy of Activity Report of the society from the DC/SDO of the concerned district/Sub Division during the preceding three year from the date of renewal application.
  • 7.  If the society claims that its office is situated on a land, owned by it, the Dag Number, Patta Number and Proof of its ownership of the land should be furnished. If the office       is situated in a rented building an affidavit from the house owner with proof of his ownership (Aadhaar Card) should be furnished.
  • 8.  A copy of annual report of the society since the date of inception/last renewal.
  • 9.  Aadhar card of the members of the society.
  • 10. Pan card of the members of the society.
  • 11. Voter Id of the members of the society.

TIMELINE

  • 15 (fifteen) working days, in case of the documents submitted are correct in all respects.

FEES & PAYMENTS

  • Renewal Fee : Rs. 2000/-
  • Fee for non-compliance of sub section 4B(1) : Rs. 2000/-
  • Additional fee for delay in filling application for renewal : Rs. 2000/- per year

Payment through Treasury Challan or online under the Head of Account "1475-other General Economic Service-fees under the Societies Registration Act XXI of 1860."